World Traditional Karate Federation

Code of Conduct

The World Traditional Karate Federation
All Branches - Code of Conduct

Chapter 1 General Rules
1. Purpose
The purpose of this policy is to provide guidance to directors, instructors, administrative
staff, volunteers, and members to the association’s underlying ethical values and the
standards of conduct. All members are required to maintain the highest of moral standards and refrain from illegal and unethical behavior of any kind. It is also the policy of the association that all members are required to report any transactions or events which appear to be violations of this procedure. The Director of Internal Audit and Compliance shall investigate all alleged violations of this policy and report the results to the association’s chief instructor.

Chapter 2 Expectations
2. The association has confidence in its directors, instructors, administrative staff,
volunteers, and members and expects the highest standard of personal integrity in the
operation of the affairs of the association. This policy provides the basic framework of
conduct and will help protect the association integrity.

3. The association requires candor and honesty from its directors, instructors, administrative
staff, volunteers, and members in the performance of their responsibilities and operations.

4. The association and its directors, instructors, administrative staff, volunteers, and
members will strive to be in strict compliance with the code of conduct and will adhere to
all policies and procedures.

Chapter 3 Dojo Etiquette
5. Bow when you enter and leave the Dojo.

6. Address your instructor as 'Sensei' when you are in the Dojo.

7. Always line up quickly and in grade order.

8. Members arriving late must kneel at the right hand side of the dojo and await permission
from the instructor before joining the class. On receiving permission, bow and join the class.

9. No-one is allowed to leave the class without first obtaining permission from the instructor.

10. Keep finger and toe nails clean and short.

11. Keep your Gi clean and in good repair.

12. Remove jewelry and watches before training.

13. Turn your back if you have to adjust your Gi or tie your belt.

14. 'OSS' is a sign of respect and is used generally in karate especially in the following
situation:
 -Upon receiving any advice or command from the instructor.
 -Bowing to your partner before or after any activity.
 -In any other appropriate situation, for instance during grading or competitions.

Chapter 4 Code of Conduct
15. All directors, instructors, administrative staff, volunteers, and members must ensure all
action and behavior towards children is entirely appropriate.

16. All directors, instructors, administrative staff, volunteers, and members will operate in an
honest manner and not harm the integrity of the association.

17. The logo is not to be replicated by members of the association for items such as patches,
jackets, carrying bags, tie pins, etc.

18. All directors, instructors, administrative staff, volunteers, and members shall not
discriminate in membership, qualifications, authorization for domestic events, seminars,
clinics ,and ranking certification basis of age, gender, race, religion, sexual
orientation, national origin, color, ancestry, disability, marital status, family medical leave
status, veteran status, or any other personal characteristic.

19. The association mandates all matters concerning age, gender, race, religion, sexual
orientation, national origin, color, ancestry, disability, marital status, family medical leave
status, veteran status, or any other personal characteristic to not be discussed within the
association limits, branch dojos, and sanctioned events.

20. All directors, instructors, administrative staff, volunteers, and members will be mindful of
medical conditions that may affect the safety and well being of other members. Any
concerns of this nature are to be dealt with sensitively and reported to directors,
instructors, and administrative staff at the earliest opportunity.

21. Sexual harassment is any form of sex discrimination and is not tolerated within the
association. Sexual harassment may constitute of unwelcome sexual advances, requests
for sexual favors, and other verbal or physical conduct of a sexual nature constitutes
sexual harassment when submission to or rejection of this conduct explicitly or implicitly
affects an individual within the association, unreasonably interferes with an individual's
mental state or creates an intimidating, hostile or offensive environment. Sexual
harassment can occur in a variety of circumstances, including but not limited to the
following:
 -The victim as well as the harasser may be a woman or a man.
 -The victim does not have to be of the opposite sex.
 -The harasser can be any member or non-member of the association.

Chapter 5 Acceptance of Gifts
22. Directors, instructors, administrative staff, volunteers, and members shall not knowingly
accept any material, premiums, gratuities, or services ("items of value") from any person
or entity seeking to retain or obtain the documentation or service for the following:
 -Membership
 -Qualifications
 -Authorization for domestic events
 -Seminars and clinics
 -Ranking certification

23. The offer or acceptance of any gift from a person or entity shall be reported immediately
to the Chief Instructor.

24. Any director, instructor, administrative staff, volunteer, or member knowingly providing
false or inaccurate information to the chief instructor will result in immediate expulsion.
This includes but is not limited to false records or fictitious documents, inflated expense
reports, claiming personal expenses as reimbursable business expenses and incorrect
cost reports.

25. Disclosing or permitting others to disclose without prior authorization, confidential
information including: non-public business information and business records. No
information shall be used for personal benefit.

Chapter 6 Written Disclosures
26. Code of conduct violations can result from misunderstandings or lack of communication.
Prompt disclosure of such concerns will minimize potential hardships or morale problems
that can make effective operations more difficult. This is of such importance to the
association that a person who is involved in events or appear to be in violation of the
Code of Conduct shall promptly report such events as further described below. Covered
Persons are required to make prompt and full disclosure of any activity, which either
violates or may potentially violate the Code.

27. The following shall be observed to assure full, adequate disclosure:
a. On an annual basis, the chief instructor shall send a Code of Conduct disclosure statement to the president, directors, instructors, and administrative staff in regard
membership, qualifications, authorization for domestic events, seminars, clinics and
ranking certification. Any reported "exceptions" shall also be reported to the
association high dan council.
b. Individuals who know of a potential violation of the code of conduct should not wait for the certification process described in item 27a, but should immediately
report the situation to the association headquarters at WorldTraditionalKarateFed@gmail.com. If the situation
is deemed a reportable condition, a written summary may be requested. The
summary should include an accurate and full disclosure of all facts. The association
will protect an individual who discloses the activities of another which appear to be
violations of the Code of Conduct from retribution or harassment of any kind, up to
and including the suspension of the accused from employment during the period of
investigation, as the facts may warrant.
c. All directors, instructors, administrative staff, volunteers, and members shall be made aware of the association’s Code of Conduct policy on an annual basis. This can be
through internal publications or a memorandum from the chief instructor. Compliance
with item 27c above is expected in all cases.

Chapter 7 Investigation of Alleged Violations
28. Reports of Code violations are to be made in writing as promptly as possible to the
association headquarters. The Director of Internal Audit and Compliance Officer shall be
confidential with all reports. Reports of apparent violations shall be promptly
investigated, with consideration to the nature of the alleged violation involved. All
Covered Persons have an obligation to cooperate in such investigations. A written
summary with recommendations for action or no action shall be made to the chief
instructor and president. The Director of Internal Audit and Compliance Officer shall
inform the chief instructor of each completed investigation.

29. Violations of any of the provisions of this policy will subject the all directors, instructors,
administrative staff, volunteers, and members to penalties. Discipline shall be
commensurate with the violation. Directors, instructors, administrative staff, volunteers,
and members may be disciplined up to and including suspension and/or termination.

Chapter 8 Amendments and Supplementary Rules
30. Code of Conduct procedures will be changed only when the change is passed through an
international board meeting by all members of the international high dan council with the
approval of the president and chief instructor of the association.

31. The code of conduct procedure is to be implemented no later than, September 25th 2008.